Southern African rental portfolio operations
EstateProe
A focused agency console for properties, owners, tenants, leases, inspections, maintenance, finance records, documents, and compliance evidence.
Feature list
Everything an agency needs to run the rental desk
EstateProe groups the daily agency workload into connected operating areas, so teams can move from a portfolio issue to the lease, document, owner, tenant, compliance record, or audit trail without losing context.
Portfolio register
Track properties, units, owners, tenants, contacts, and occupancy from one structured record.
Lease lifecycle
Manage renewals, expiries, deposit evidence, lease documents, and critical dates.
Inspection workflows
Coordinate incoming, outgoing, and routine inspections with follow-up actions.
Maintenance approvals
Capture tickets, quote values, owner decisions, vendors, and completion notes.
Document vault
Keep mandates, leases, FICA records, inspection evidence, and notices attached to the right account.
Finance records
Monitor arrears, deposits, owner statements, and record-only financial actions.
Compliance evidence
Maintain PPRA, FICA, POPIA, document retention, and agency-level compliance checkpoints.
Notifications and audit logs
Surface deadlines, assigned work, risk events, and a clear activity history.
Daily workflow
Keep urgent portfolio work visible
EstateProe turns scattered admin into a shared operating queue so renewals, inspections, deposit deadlines, arrears, and owner approvals do not disappear inside inboxes and spreadsheets.
Record the property, lease, party, document, or maintenance event once.
Use dashboards, dates, risks, and notifications to decide what needs action.
Attach decisions, documents, notes, and audit history to the portfolio record.
Built for local controls
Compliance work stays connected to the portfolio
EstateProe keeps operational records and compliance evidence together, giving agency teams a clearer view of what is complete, what is overdue, and what needs escalation.
PPRA readiness
82%
FICA evidence
74%
POPIA retention reviews
61%
Pricing
A plan that grows with the portfolio
Start with the records your team needs today. Move up when portfolio size, users, or oversight requirements increase.
For focused portfolios
Foundation
$50/ month
For smaller teams that need one reliable place for properties, people, leases and everyday records.
- Up to 100 managed units
- Up to 3 team users
- Portfolio, lease and document records
- Basic maintenance and inspection tracking
For growing operations
Professional
$80/ month
For agencies with more units, more collaborators and a stronger need for compliance and financial oversight.
- 101 to 300 managed units
- Up to 10 team users
- Advanced workflows and approvals
- Compliance evidence and finance records
For complex portfolios
Enterprise
Custom
For larger agencies, groups or portfolios that need tailored limits, onboarding and account support.
- More than 300 managed units
- Multiple teams or branches
- Tailored permissions and reporting
- Custom onboarding and support
Tier placement is based on managed units first, then team users and the level of workflow, compliance, reporting or onboarding support required.
Contact EstateProe
Talk to us about your rental portfolio
Share your agency details and the size of your managed portfolio. EstateProe will respond with the next practical step for a product walkthrough.